Smarter Mail Merge, right inside Word — with attachments and no subscriptions.
I created MailMergeExt because I understand the frustration of trying to send personalized emails with attachments using Microsoft Word. As an experienced IT professional and software developer, I saw too many organizations wasting time on manual processes or paying for expensive cloud-based solutions that store sensitive data on third-party servers.
With over two decades working in IT systems and automation, my mission was simple:
to build a lightweight tool that empowers you to send customized emails (with attachments) straight from your own Outlook account, keeping full control over your data.
Why Choose Us
Pay once, own forever
No subscriptions. No hidden fees. Just a simple license that keeps working as long as you do.
Save hours of work:
Automate repetitive tasks, send hundreds of personalized emails with attachments in minutes, and reduce the risk of manual errors.
Local & secure
Unlike many services, MailMergeExt works entirely on your machine. Your emails and files never leave your environment. You keep your Outlook, your data, your privacy.
Built for real-world needs
Whether you’re sending invoices, certificates, contracts, or newsletters, MailMergeExt gives you flexible options for attachments and message customization — right from Word.
I’m passionate about building software that truly makes professionals’ lives easier — without compromising privacy or security. With over 25 years managing IT systems and process automation, I’ve seen first-hand how the right tools can save countless hours and reduce costly errors.
That’s why I designed MailMergeExt: to handle the repetitive busy work of sending personalized emails with attachments, so you can stay focused on what really matters.
Let MailMergeExt handle the busy work — so you can focus on what matters most.
Why I Created MailMergeExt
As an experienced IT administrator and business professional, i noticed how many companies still struggle with sending personalized emails with attachments — often relying on cumbersome manual processes or expensive third-party services.
MailMergeExt was designed to solve this problem.
- Send customized emails directly from Word
- Merge data and attachments from Excel with ease
- Use your own secure Outlook account
- No subscriptions. No external platforms.
My add-in empowers you to keep your data within your organization, automate repetitive communication tasks, and minimize human errors — all while staying inside the Microsoft Office ecosystem you already trust.
Who i Help
-
Administrative departments sending invoices, receipts, or statements.
-
Legal and compliance teams distributing sensitive documents securely.
-
Educational institutions issuing certificates and tailored notices.
-
Sales and marketing teams running targeted campaigns with personalized files.
What Makes MailMerge ext Different
Unlike many online mail merge services that store your data on third-party servers, MailMergeExt runs locally on your machine. Your emails and files stay under your control, leveraging your existing Outlook account for sending.
I believe in transparent, one-time pricing without hidden fees. You own your license, and your add-in continues to work — no monthly contracts, no vendor lock-in.
A Personal Note
Hi, I’m Paulo, the founder behind MailMergeExt.
After 25 years managing IT systems, I saw first-hand how small process improvements can make a big difference in productivity and accuracy. That’s why I built this add-in — to help teams like yours work smarter, not harder.
Want to Learn More?
Feel free to explore my FAQ or contact me directly. We’re always happy to assist and provide demos or tailored solutions for your needs.